The answer: Per minute delay in instant connect, increases the probability of losing a sale (a customer) or disengaging an employee by 5%.
First, a disclaimer, our company blog is not a bully pulpit to bring personal gripes. This is a case study that I share in order to help us and our readers learn about critical thinking skills, crowd-sourcing, social media and customer service.
We are a remarkable learning SaaS company. We consider ourselves small, but innovative and agile and have maturity to listen and address prospect/customer's needs. So! what will happen 5 years from now, when we have grown and introduced the complexity and structure? Will that not bring down the level of innovation and agility to meet our customer's needs?
When people ask me, "what keeps you awake at night?" I can safely say, this scenario of impending downside of growth keeps me awake at night.
Why does this scenario keep me awake at night?
Let me share an example of a Great Company where some of my good friends have worked and some continue to work. It is a company whose innovation, business model and spirit of agility were something I admired and emulated for PAKRA --- that Great Company also happens to be a key technology provider for us. Their once innovative technology helps our company reach out globally, conduct meetings both internal with our employees and partners and is the place where every potential buyer experiences our products for the first time. In other words, this service provider is as valuable as fuel, electricity and water for our existence. Using their products, we do 100% of our sales and almost all our staff and internal meetings.
This past Monday, they launched and delivered their new upgrade on client-user instance via push technology (browser and O/S agnostic). This upgrade was supposed to bring some delightful array of features (which frankly we did not ask for). By their own estimates (and verified separately by three unrelated individuals) "it can take on average 4 minutes on a reasonable connection for a participant to download this upgrade on their side before they can connect".
This push upgrade brought our lives to a standstill.
After 24 hours of my first tweet (I heard from a conference speaker about their great use of social media to drive customer care) and retweets of other users, I finally heard from them and then it took another hour and half for them to call me.
Then the situation of mitigation became more frustrating.
The customer service representative who finally called seemed to be in a hurry and with a non-empathetic voice wanted to determine the root cause. In summary: why our customers are concerned about on average 4-minute delay; if it was a user related error i.e. us.
This is why?
"All participants over 6 meetings with innumerable O/S and browsers and their versions, from different parts of the world(India, US, Canada, UK) had problems connecting from 3 minutes to 20 minutes. Let me explain, it takes me weeks to coordinate a prospect company to get their team to agree to a 20-30 minutes meeting and coordinate their calendars to find a date and time. Let's say there are 1 to 5 participants and the last person -- the Boss Man joins and starts the process 5 minutes past the scheduled meeting time. Now we are theoretically into a wait of 9 minutes of a potential 20-minutes sales call. We are not even going bring in the statistic of variation, where in one case, one person could not connect over 20 minutes. We just lost a sell. Now do you see the problem?"
When we operate in the world where instant meeting connect means "instant". That 9 minutes just decreased our chance to win our prospect by 45%. Most of our meetings got rescheduled which given the timing of the year, meant delayed the sales cycle by additional 60 days. That's how long 4 minutes is.
What do we learn at PAKRA from this experience – because this can happen to our customers, as we grow?
First lesson:
If at any time, our developers tell me to push a new upgrade to all our customers, and in testing it shows that it will take the user X minutes wait time before they can use the product, I say, "No Go forward".
Second lesson:
Teach our customer service agents, critical thinking skills when discussing with the customer (our brand after all).
For example, teach the necessary skills to the customer service agents, such that they never say things such as -- (These are paraphrased quotes.)
(i) "Oh I am so sorry your customers are not nice to you."
(ii) "Ma'am, your participants delayed in joining -- we cannot be responsible for their actions."
(ii) "Oh! we are giving such a better interface. This is only one-time interface download. Upgrades are free. so! this should be only a minor frustration."
(iii) "How is a few minutes delay an issue?"
Third Lesson:
Teach all employees to understand
-- the impact on the customer when our product and services fail to meet the "must-have" and "more-is-better" Kano features of our products.
-- how the customer uses our products and how they get value out of them.
-- the value our company provides to our customers.
Fourth lesson:
Have 24X7 coverage to listen-in, since social media is the most important channel for us to listen-in.
Fifth lesson:
We must provide influence-capital to the employees who engage in social-media channels with our customers. The agents servicing this channel of in/outbound listening are typically handling situations where "must-have" needs of customers are not being met. Those inquiries require special skilled people not your "let me see which browser you are using M'aam?" problem solvers.
OK! Now I feel relieved, we are just beginning to define a plan to prevent and mitigate issues as they emerge while our company grows.
As I still feel loyal to my friends at this Great Company and I have no guarantee that other providers would not have lost their vision, their strength like Great Company has, I will not cancel our subscription yet. Plus, they said it will take 48 hours while they petition their Bosses, whether our company's account can be locked to past version such that no one invited to participate in our meeting ever has a 4 minute delay, --- I am dying with curiosity and want to see how this plays out.
Meanwhile, we have a company-wide moratorium to use our key provider's products for 2 days -- because we are loyal but not stupid.
Few days from now, on our blog, you will read a fabulous case study of another company that has figured out how to use social media channels to implement a great customer-care and customer acquisition.
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